If you have not yet paid the additional £5 for your 2025 membership please ensure you bring cash with you to our AGM.

IMPORTANT - Proposed amendments to the constitution. 
Please read carefully and consider ahead of the 2025 Annual General Meeting. 

1. To amend Paragraph 18 of the Constitution it is proposed to be amended to say

The Committee shall have the power to co-opt additional members as it seems fit to assist in carrying out the work of the Society. The Committee shall also have the authority to determine whether any co-opted member shall
have voting rights at Committee meetings. Co-opted members shall serve until the next Annual General Meeting unless otherwise decided by the Committee.

2. Current paragraph 6 of the constitution it is proposed to be amended to say:

The affairs of the Society shall be conducted by a management committee of a minimum of 10 members and consisting of:

The officers of the Society (Chairperson, Vice Chairperson, Treasurer and Secretary), 5 Permanent members will hold the offices of Membership Secretary, Store Manager, Speaker Coordinator, Trips and Tours Coordinator and Show Secretary.

A maximum of 5 Further members, who may be permanent members of the
Committee, or Co-opted members as designated by the committee.

3. To amend Para 10 of the Constitution to read:

The Quorum of the Committee meeting shall consist of a minimum of 7 members, 2 of which must be officers the society plus 2 permanent members who hold office as described above.

Both amended sections of the Constitution are proposed by Steve Martin and seconded by Alison Leach secretary.

To amend paragraph 4 of the Constitution which states The Officers of the Society shall be a Chairperson, Vice Chairperson, Treasurer and Secretary. No persons shall hold more than one office at a time.

Only if the situation arises when no member comes forward to fill vacant posts. It is proposed to amend clause 4 to read:

4. The Officers of the Society shall be a Chairperson, Vice Chairperson, Treasurer and Secretary In the discretion of the committee that any Officer of the Committee can hold 2 posts until the next AGM is held.

Proposed by Albert Payne

Our annual general meeting is held on the last Wednesday of every October and we encourage as many members to attend as possible. At this meeting you’ll hear our Chairperson, Treasurer and Show Secretary’s reports and our Committee will resign, and be re-elected where appropriate, or new committee members will be elected.

The AGM is an important date in our calendar and we implore you to join us to have your chance to vote, speak, ask questions and chat with our committee. We require a quorum of 30 or more members in attendance for the AGM to go ahead so if you cannot make it on the day, please send your apologies to llantwitmajorhortsoc@gmail.com for them to be recorded and counted toward the quorum.

Read some of our previous AGM Reports below.

Annual General Meeting Report 2024

The Annual General Meeting of the Society was held on Wednesday 30th October 2024 at the Llantonian Hall in Llantwit Major. More than 50 members attended in person along with over 30 apologies sent - a fantastic turn out and well above the minimum required for the meeting to proceed.

The meeting commenced with the Chairperson’s report in which the society members were thanked for their on-going commitment which has ensured the society remain alive post pandemic when so many others have fallen. He also thanked the committee and behind the scenes volunteers for their hard work, especially noting stock in the store, the variety of speakers we have enjoyed this year and the dedication of the Show and Trips Secretary’s. The Chairperson also explained the increase in membership fee which is due to commence in January 2025 as a product of ever increasing costs in running the society.

Our Treasurer produced a financial statement for the year and thanked John Nunn on behalf of the committee for examining the accounts. She explained some of the costs including the increase in cost of monthly speakers and our insurance, as well as money generated from subscriptions and trips. She also outlined the cost of the website upkeep and mentioned we did not receive a grant for this year’s summer show, explaining that it was the bank interest and store income that kept us afloat this year.

The Show Secretary`s report pondered a funny old year with the weather that impacted exhibitors entries, leaving gaps in all sections of the show where produce would once have been. Despite this Tim outlined some of the winners on the day and the success story of the best kept allotment won by Annette Smith, and the increase in children’s entrants this year. He thanked the committee and the volunteers who’s hard work on the day itself is integral to the show’s success. He finished by noting that less than 25% of our members contributed to the show and hoped we can do better next year - the show booked for August 16th 2025.

All bar one of the present committee members indicated that they were prepared to stand again. As there was no opposition to this, the Committee was duly re-elected. After 20 years of service our Treasurer Kath Pugh is hanging up her spreadsheet and the meeting was introduced to Sarah Barlow, who was voted in as our new Treasurer. Kath will remain on the committee to ensure a smooth handover.

No points for discussion had been received from members 14 days prior to the date of the meeting, as required in the constitution. No other general questions were raised and therefore the meeting concluded at 8pm.

Our thanks to those who attended both in person and sent their apologies to be counted.

2022 AGM Report

The Annual General Meeting of the Society was held on Wednesday 26th October in the Llantonian Hall. The minimum quorum of 30 was achieved so the meeting commenced at 7.30pm.

Bill Lee, our Chairperson gave his report on the previous year. He thanked the committee for their continued hard work and commitment to the Society and was pleased that finally we've been able to resume our monthly talks, trips and the annual show.

Kath Pugh than gave her treasurers report and she explained some of the individual entries on the financial statement. David Davies, our independent examiner, was thanked for auditing the Society's accounts.

Tim Prior gave a very comprehensive report on our annual show held in August, thanking everyone who exhibited, together with all who helped with the preparation beforehand and on the day. Next year's show has been booked for Saturday 19th August in the Llantonian Hall.

All committee members were re-elected in their roles, and we welcome Cherrill Barrett to the committee, who will serve as a General Member.

Our two trustees were also re-elected, and our independent examiner.

A motion to make the constitution gender free was passed unanimously.

Lifetime membership certificates were presented to Kath Pugh and Elizabeth Rees for their longstanding contribution to the Society.

A fully copy of the AGM minutes, along with the amended constitution, can be seen below.